unDavos Summit

unDavos is the open community summit that runs alongside the World Economic Forum in Davos — 70 sessions, 300 speakers, and 3,000 delegates, organized by a distributed volunteer team rather than a conference corporation.

Thrivbe serves as community coordinator and built the operations stack that lets a volunteer-run summit of this scale coordinate itself.

An agent operating system for events

The operation runs on a three-layer architecture: directives (operational blueprints in plain Markdown), an AI orchestration layer (Claude agents that route work and handle exceptions), and deterministic execution scripts that talk to the APIs. A custom CLI assistant gives the team instant answers from their Notion workspace — active tasks, project status, institutional memory — without anyone hunting through pages.

Data pipelines

Four systems feed one coherent operations view: Luma (events and guest rosters), Pipedrive (partner and sponsor CRM), Google Drive (session recordings auto-transcribed and summarized), and Notion (the task and project hub) — all synced into local databases the agents can query. Guest matchmaking merges event data with enrichment and consent extraction.

Feedback at scale

Debriefing a hundred-plus organizers in real time breaks every standard tool, so we designed a “lobby and breakout” system: a main collaborative document linking into ten parallel feedback workspaces, structured so every voice lands and nothing gets lost. The summit’s lessons become next year’s directives.

What we built

• — Three-layer agent operating system (directives → orchestration → execution)
• — CLI assistant over the Notion workspace
• — Luma, Pipedrive, and Google Drive transcription pipelines
• — Guest matchmaking with enrichment and consent handling
• — 100+ person real-time debrief system

Relevant services

Digital Collaboration & Community Systems · Phygital Events and Facilitation